Business and Report Writing

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About the course

Report Writing

Based on SAQA's Unit Standard 110023, NQF Level 4, 6 Credits


Organisations could not function effectively without written reports. Reports present vital information for everyday operations and decision making.

If your job is to correctly format reports for your manager or perhaps decide on content and actually write the report, this highly practical two-day course will equip you with the skills of preparing, researching,
constructing, writing, editing and presenting your reports.

Course Objectives

  • Develop a methodical system to enable you to write reports more effectively and efficiently
  • Produce comprehensible and understandable reports that achieve results
  • Structure your reports in a clear, consistent and concise way
  • Develop a professional writing style which is attention-grabbing and which facilitates comprehension
  • Adopt an influential style and know how to effectively present and support an argument
  • Present controversial and compound issues in a clear, concise, style for specialist and non-specialist readers
  • Critically assess and edit draft reports swiftly and constructively
  • Present your report in a professional way by making use of appropriate graphs, diagrams, tables and charts

Course Outline

Introduction to Report Writing

  • Different types of reports
  • Understanding the aim of the report
  • Establishing the correct format Planning Your Report
  • Obtaining an accurate brief and understanding the objectives
  • Establishing the scope and purpose of your report
  • Identifying time constraints and amount of detail necessary
  • Ensuring your report is reader-focused and maintains confidentiality
  • Establish a report structure

Groundwork and Research

  • Research and collect all applicable information
  • Incorporate material from diverse sources and arrange information logically 

Developing a Professional Style

  • Writing clearly and concisely
  • Developing an effective style
  • Communicate accurately and write with conviction
  • Expanding your vocabulary and upgrading your language skills

Structure and Sequence

  • Table of contents, appendices, indexes and bibliographies
  • The report structure, introduction, abstract summary, main body, conclusions, recommendations and
  • references
  • Illustrations, graphs and tables

Editing and Formatting

  • The purpose of an abstract summary
  • Writing an abstract summary
  • Critically analysing your report – proofreading and layout


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